You can mark an invoice as paid if the customer paid the invoice in full.
On the Invoices page, in the Action column, click the Select button, and then click Mark as Paid.
Enter payment details on the appropriate tab, and then click Pay.
In the Payment dialog box you can see the following payment details:
Date: payment date and time
Paid: amount that has already been paid
Balance: amount that has to be paid (difference between total amount and paid amount)
On the PO/RO tab you can enter the following details:
PO#: one PO number for all selected invoices
Notes
On the Cash/Check tab you can enter the following details:
Check#: one check number for all selected invoices. If you leave this box empty, the payment is considered as a cash payment.
Notes
Tip Select the Approve invoice after payment check box if you want to automatically change the status of selected invoices to Approved.
Click OK in the confirmation message.
Close the information message.
The appropriate record will be added to invoice payments.
Note If you select the Approve invoice after payment check box when marking an invoice as paid, the invoice status will be changed to Approved.
You can mark multiple invoices as paid if the customer paid several invoices in full.
Select the check box next to the appropriate invoices, and then click Mark as Paid on the toolbar.
Tip You can select a specific date and time when invoices are marked as paid, and then click Mark as Paid.
Enter payment details on the appropriate tab, and then click Pay.